Proposal Writer

Purpose: The Proposal Writer supports the full proposal development lifecycle by crafting clear, compliant, and compelling written content and contributing to creative production.  

Essential Functions: 

• At the direction of Proposal Directors, participates in the development, construction, and production of proposals across all phases including SOQs, RFQs, and RFPs 

• Crafts proposal sections that are clear, concise, accurate, and compliant with established templates and submission requirements, incorporating feedback from reviews through final submission; maintains consistency in language, tense, formatting, and overall presentation across proposal materials 

• Writes, edits, and formats proposal content including solution narratives, management approaches, technical descriptions, presentations, and supporting documentation 

• Gathers supporting information to craft responses to specific inquiries and information requests; facilitates cross-discipline coordination with Operations, Marketing & Communications, Business Development Finance, Legal, SMEs, and consultants 

• Contributes to creative production by assisting with layout, graphics support, infographic development, and visual integration within proposal documents 

• Ensures that content requested consistently meets scheduled milestones and submission deadlines  

• Analyzes RFIs and RFPs for customer requirements and develops compliant response content that fits the customer’s needs and addresses evaluation criteria 

• Archives proposal elements, project data, boilerplates, graphics, and templates; maintains and updates proposal-related artifacts including project summaries and supporting visuals 

Reporting relationship: The Proposal Writer reports to the Director of Proposal Creative & Technical Services 

Minimum Qualifications, Knowledge, Skills, and Work Environment:  

• Education and Experience: The combination of education and professional experience must be 5 years: 

• In a technical role: Requires 5 years of experience in roles closely related to proposal writing or business development support; proposal management and coordination function with experience engaged in retail and Food & Beverage environments  

• A bachelor’s degree in marketing, communications, English, or a program related to the functional area can count for 2 of the 5-year requirement 

• In the industry: 3-5 years of Hospitality, F&B and/or Retail experience  

• Specialized Skillset/Competencies/Traits 

• Strong writing, editing, and proofreading skills with a keen eye for detail and precision 

• Ability to manage multiple assignments and meet tight deadlines 

• Basic visual design aptitude with interest in contributing to graphic and layout production 

• Proficient in Microsoft Office; familiarity with SharePoint and InDesign a plus 

• Familiarity with the RFP or proposal processes preferred  

• Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances 

• Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals 

• Location: This role is based at the North America Support Center in Bethesda, Maryland