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Group Executive & Board of Directors Offices Assistant , Job no. 002502,

About Dufry

Dufry Logo Working as part of the Dufry team is challenging and rewarding. We operate in 5 geographical regions, across 64 countries, with more than 2200 stores. However we operate as one team - "the Dufry team".

To reinforce our team we are looking for:

Group Executive & Board of Directors Offices Assistant

Job outline

Purpose

Responsible for assisting and providing secretarial and administrative support and back up to GEC (Global Executive Committee members), Board of Directors, and Group Executive & Board of Directors (BoD) Offices Head.     

  • Support the Group Executive & Board of Directors Offices Head

  • Support the Board portal

  • Manage agenda on assignment

  • Manage incoming, outgoing calls and mails, invoices

  • Correspondence

  • Manage collection of signatures (original, e-signatures, notarizations, legalizations) in support of legal department

  • Execute travel arrangements

  • Manage expenses

  • Organization of internal and external meetings

  • Support in organization of international meetings

  • Support sponsorship activities

  • Back-up during absences of team members

  • Liaise with internal departments and group divisions

  • Filing, printing, copying and collating information on assignment

  • Perform general office duties

  • Ensure the understanding and adherence to standard policies and procedures

 

Requirements:

  •  

  • Education as Executive Assistant or equivalent

  • 5 years of experience as assistant in a multinational organization in a similar position

  • Ability to work under pressure

  • Strong sense of teamwork, hands on attitude and strong organizational skills

  • Excellent interpersonal and communication skills

  • Strong customer orientation

  • Flexible, efficient and target oriented

  • Computer Literacy (Outlook, Word, Excel, PowerPoint)

  • Experience in interacting with Executive Management

  • Experience in Project Management

  • Excellent oral and written skills in English and Spanish – German would be an advantage  

Job location

Basel
Switzerland

For more details please check the Job Description.

 

 

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